HR experts’ responsibilities include conducting surveys, interviews, and 1:1 meetings, motivating staff, and keeping records on vacations, sick days, and days off. Combining all of these activities, as well as making time to grow the employer’s brand and create a pleasant environment in the workplace, aids good time management and the use of various task apps.

The demand for remote control products and the restoration of order in the workflow is growing regularly. In particular, businesses are increasingly interested in implementing task managers. With their help, you can track the progress of the project, distribute and control orders, determine areas of responsibility, monitor compliance with deadlines, and much more. Let’s figure out what it is, and how it helps when performing recruiting tasks.

Why do we need task managers?

What is a task manager? This is a project management program for any department or division of the company, whether it is the personnel department, accounting, or the project department itself. The service helps to collect all work and archive tasks in a single space, too. In such a program, you can immediately see if everything is going right and where the failures began, which need to be urgently eliminated.

How does a task manager help recruiting teams

Always remember to follow up

Recruiters and HR managers have to handle several activities and priorities at the same time, making it difficult to keep track of all that needs to be done. There’s too much on your plate, from keeping up with employees to responding to applicants, and all the minor urgent chores in between.

Eliminate manual administration and stress

Task management tools like online day planner through the potential of automation, may free you up from time-consuming manual admin, allowing you to focus on creating relationships with employees and applicants.

Structure and make the work transparent

The task manager reflects the strategy and tactics of the company and contains all important documents, mission, and tone of voice of the company. And then there are specific tasks aimed at achieving the overall goal of the company. Employees who are responsible for each block of work are marked. Each member of the team can see what colleagues are doing, and understand their area of work.

Plan the work and increase staff engagement

Each employee and manager see the deadlines for all tasks and progress on each of them. They see when the deadline starts to burn, when the task becomes urgent or overdue, or not completed by the specified deadline. The employee sees in what order it is necessary to cope with the tasks to close everything on time.

Increase the efficiency of the team

Everyone sees their tasks and knows the deadlines for their completion. And when the task turns out to be burning, it is highlighted, and the manager notices it and can take control. In the motivation system, you can introduce a rule to encourage timely delivery and sanctions for the fact that the task turned out to be “overdue”. Additionally, many task managers send reminders and notifications to those responsible for the short remainder of the task’s life.

Translated into simple examples, the task management software helps to make the work of the team more coherent and organized. But this is not the only advantage of task managers. With their help, the solution to many issues is accelerated and optimized:

• information search. Collect and store information, important data, schedule meetings, search for questionnaires and data of employees and candidates, etc.
• workforce planning. It enables users to create talent pools to ensure that firms have the right personnel with the correct capabilities to meet business objectives.
• recruitment statistics. It gives real-time details and automated intelligence based on data and predictive modeling to assist users in making quicker hiring decisions.
• define deadlines for tasks;
• forecast execution time;
• calculate the employee earnings.

5 useful life hacks on time management

1. Schedule a break

Plan out exactly what things you want to achieve in these 30-60 minutes to avoid wasting a break. A well-deserved rest will recharge your batteries for the remainder of your working hours.

2. Set priorities

Just twenty percent of the working day is spent on the productive completion of vital activities, according to statistics. The other eighty percent is spent on activities that are of little or no value to the firm or the person.

As a result, being able to prioritize effectively is critical. If you have a lot of urgent and critical tasks, consider performing them when you are most productive.

3. Delegate

Even those with the greatest organization will not be able to do all of the tasks on their own. It is critical to successfully delegate and share little responsibilities to concentrate on larger tasks.

4. Stay away from stress

Time management should be conducted in such a way that it does not cause stress in the workplace. Workplace stress reduces productivity and effectiveness. As a result, when planning, avoid driving yourself into a corner by assigning a high number of tasks to do.

5. Make it digital

Do not neglect digitization and use a variety of task managers for project management. They will assist you in organizing and managing all your chores.

Is it possible to do without a task manager?

Yes, if your project was done on the knee and it consists of 2 monthly tasks, which are traditionally handled by two specific employees.

If the project consists of a couple of tasks, you can maintain control using Google Spreadsheets or Documents, or, for example, Excel. But sooner (and with increasing tasks even faster) or later, doing everything manually will become tedious and pointless. For any project with a large number of tasks or a large amount of input data, doing without programs and solving everything in correspondence is already a so-so idea. Tasks will begin to get lost, it is difficult to find those responsible for any work, and it is impossible to understand when at least something will be ready.